The following forms may be reviewed at any time by clicking the link for any EVENT PLANNING INFORMATION LINEN SIZING | DANCE FLOORS | TENT SIZING 40x80 HIGH PEAK WEDDING TENT LAYOUT AND PACKAGE INFO
EVENT CONTRACT DOCUMENTS AND INFORMATION AGREEMENT ATTACHMENT #1 (EI-ATT1): CURRENT [EI-ATT1(012008).pdf] OLDER VERSIONS: THE VERSION IMMEDIATELY BEFORE YOUR AGREEMENT SIGNATURE DATE IS THE ONE IN EFFECT FOR YOUR CONTRACT AND MUST BE USED (minor updates each revision):
EI-ATT1(102707).pdf |
EI-ATT1(082507).pdf |
EI-ATT1(080207).pdf AMUSEMENT RIDES USE POLICY: Form ARUP (Agreement Attachment). This is the policy for using AMUSEMENT RIDES and contains important information to insure a great event and protect both the equipment USER and PROVIDER. SAFE SANCTUARY POLICY ("SSP"; CHILD PROTECTION POLICY). All staff of Experiencing Imagination must sign this policy (this is EI's responsibility). All volunteers supervising any children at an event using equipment provided by Experiencing Imagination must sign this policy (this is the equipment user's responsibility). NATIONAL SEX OFFENDER REGISTRY. All persons indicated in the SSP are to be checked on the following FBI website: http://www.fbi.gov/hq/cid/cac/registry.htm EQUIPMENT USE POLICY: Form EUP (Agreement Attachment) This is the policy for using equipment other than AMUSEMENT RIDES and contains important information to insure a great event and protect both the equipment USER and PROVIDER. BLANK COPY OF MAIN AGREEMENT This is a blank copy of the agreement (contract) between the USER and EXPERIENCING IMAGINATION. It is customized automatically with your information as your quote is prepared. FORM EUC: EQUIPMENT USE CHECKLIST (EUC.pdf): For use by the host (equipment user) of an event using AMUSEMENT RIDES to meet the primary requirements. EVERY event host should complete this checklist at least 10-days before their event TO AVOID COMMON PROBLEMS. BOOKING NOTICE (pdf): This is the form you will receive accepting your event and listing your delivery and emergency contact numbers. RIDELIST.pdf: This lists all rides and tents, their sizes and the approximate space needed for use. This information is helpful in planning your space needs and event layout. Remember, electrical runs can not exceed 150-ft unless a distribution wireset is used. CONDITIONS OF ADMISSION AND USE (RELEASE) SIGNAGE: These must be posted and added to tickets or handed to participants coming into the event: ENTRANCE RELEASE SIGN | RELEASE FOR BACK OF TICKET
FULL WAIVER & RELEASE (FILL-IN FORM): This form is for signature by adult or parent/guardian of minor(s). THIS PROVIDES THE GREATEST LEVEL OF PROTECTION to the event organizers. RIDE SIGNAGE WITH GRAPHICS (click HERE): Signs must be posted at each ride to help create a safe environment for your participants and aid staff in managing the equipment. -----RIDE SIGNAGE WITHOUT GRAPHICS (click HERE) CASINO RULES, RACE CARDS and more (click HERE) EQUIPMENT LIST (Click HERE): View our online Equip List with pricing before discounts. CERTIFICATE OF INSURANCE. $1MM/$2MM aggregate liability insurance policy certificate of insurance. Coverage is minimal unless the event host is added as an ADDITIONAL INSURED. Email your event number to: insurance@experiencingimagination.com to be added. Must be done at least 1 week before your event date and a fee of $25 for the registration. Up to 2 names may be added at the same time. The event host is always responsible for the $5,000 deductible and any medical costs. ACCOUNT CREDIT BALANCE REFUND REQUEST. Online form to request return of any credit balance in your account, including unused portion of your security deposit or after event cancellation. ACCIDENT CLAIM FORM. Accidents may be reported using this form. Individuals are usually responsible for all medical and damage costs they incur as agreed in the "Conditions of Admission and Use" and waiver forms. This accident policy is an excess accident benefits policy; proof of exhausting all other insurance and benefits must accompany your expenses). Your event host is responsible for the $5,000 deductible and any legal, attorney and records costs incurred by Experiencing Imagination. PROGRAM ADJUSTMENT REQUEST Online form for event credit if equipment and services received did not meet agreement terms and conditions. Federal W-9 Form to report FEIN or SSN to receive payment for services: FILLED OUT with Experiencing Imagination information (for use if you are paying EI) BLANK - FILL IN with your information (for use if you are being paid by EI) EI STAFF AND CONTRACTOR DOCUMENTS Index of Employment Documents: For Experiencing Imagination staff and independent contractors.
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